Executive Assistant

The Executive Assistant reports to the Executive Director of Fairness West Virginia, a statewide, non-profit education and advocacy organization dedicated to fair treatment and civil rights for lesbian, gay, bisexual, and transgender West Virginians.  Our mission is to ensure that LGBTQ+ people in the Mountain State can be open, honest, and safe at home, at work, and in the community. This full-time position is responsible for executive support, office management, development support, and event coordination.

Responsibilities

Executive Support

Draft, edit and produce correspondence, memos and reports for the Executive Director. Research, writing and organizational projects as needed. Coordinate with the Executive Director on management of personnel matters. Prepare materials for board meetings, and ensure timely completion of annual reports.

Office Management

Manage office operations involving mail, calendaring, supplies, copying and filing to provide seamless support to the Executive Director and other staff as needed. Maintain overall professional appearance of office, serve as liaison to many parties including (but not limited to) the landlord, facilities management, the accountant and bookkeeping services.  This person will also be providing initial check requisition and cash receipt support.

Support office information technology functions, basic troubleshooting and maintenance.

Development Support

Learn and use Fairness West Virginia donor databases, internet research tools and other resources to assist the Executive Director’s fundraising goals. Produce timely functional correspondence, including donor acknowledgement letters, and maintain donor record databases. 

Event Coordination

Assist with planning and execution of the organization’s annual gala fundraiser and other special events. Coordinate event logistics, including identifying vendors, soliciting quotes, managing contracts, tracking deadlines, coordinating event services, and serving as the primary point of contact for vendors and sponsors.

Qualifications

Required Qualifications

• Excellent written and verbal communication skills

• Strong organizational and project management skills

• Proficiency with Microsoft Office

• Ability to handle confidential information

• Ability to manage multiple projects and deadlines

Preferred Qualifications

• A few years of experience working in a similar position

• Experience supporting executives or nonprofit leadership

• Experience with donor databases/CRM systems

• Event planning experience

The hours of this position are generally Monday through Friday from 9:00 a.m. to 5:00 p.m., with some flexibility. This position involves occasional evening and weekend hours as needed.

Compensation

The salary range for this position is $37,000 to $45,000, with the final salary determined based on the candidate’s experience, skills, and fit for the job. Benefits include an employer-matched simple IRA retirement benefit, medical and dental insurance (fully paid by employer), and generous vacation, holiday, and sick leave.

How to Apply

Please email cover letter, resume and three references to andrew@fairnesswv.org. Applications should include "Executive Assistant" in the subject field. Applicants are encouraged to apply by June 26 for priority consideration. We will continue to accept applications until the position is filled.

Fairness West Virginia is an equal opportunity employer.